Moving Image Use Policy

Collections Use Conditions

  1. History Colorado does not hold copyright for all items in the moving image collection. Any questions of copyright that arise are the responsibility of the user. History Colorado will endeavor to provide as much copyright information as it possesses for the item(s).
  2. Departmental policies determine access to collection items. History Colorado reserves the right to restrict use or reproduction of rare or valuable material, and to ensure that any use is consistent with the mission of History Colorado and any donor stipulations.
  3. Moving image footage may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met. Payment for all shipping and handling and any licensing fees must be received in advance of moving image collection items being sent to History Colorado's selected contractor for footage requiring digitization.
  4. Rights for single, one-time use are granted unless otherwise stated on the Collections Use Agreement, and further use of any kind requires written permission and may require additional fees. Rights are not transferable without written permission.
  5. Moving image footage must be credited as described in the Collections Use Agreement. Credit must accompany the footage in a caption or credit screen, to read: "Collection Name, History Colorado." A signed a fully paid Collections Use Agreement must be completed for final permission to use any footage.
  6. Footage may not be resold, re-used, transferred, or donated to another individual or repository without written permission from History Colorado.
  7. For digitized footage, licensing fees are assessed based on a per-second rate, the intended use, distribution, and the non-profit status of the user.
  8. For footage requiring digitization, licensing fees are assessed on a per-item basis. These fees are non-refundable and History Colorado makes no guarantee as to the content or condition of the film or video to be transferred. Users are responsible for all costs of digitization, including preservation work, and a master and access copy for History Colorado. Digitization costs are payable directly to History Colorado's selected third-party contractor and are in addition to any licensing fees payable to History Colorado. In certain cases, it may be possible to receive more information about a film or video and a price quote from the third-party contractor prior to paying license fees to History Colorado. Payment of licensing fees and a signed use agreement are required before any transfer work is begun. A shipping and handling fee of $35 will be applied to each order.

If you have any questions about our moving image collection, policies, or fees, please contact us at photos@state.co.us or (303) 866-3759.