Research Center Services

 

The Stephen H. Hart Research Center provides a variety of services for your research and reproduction needs, including reproductions of photos in our collection (with associated usage fees), microfilm duplication, and virtual assistance. Email cosearch@state.co.us or call on a Monday, Wednesday, or Friday between 10-3pm at (303)866-2305 to connect with us. 

The Research Center is open for in-person research on Monday, Wednesday, or Friday (shifting in August to Wednesday, Thursday, Friday, and select Saturdays) via an appointment system. Appointments must be requested via this form and approved 72 hours (3 business days) prior to date of intended appointment. Email cosearch@state.co.us if you need help identifying items in the collection prior to arranging an appointment.

Request a Reproduction

High-quality reproductions are available for personal or commercial use. You can search for photos in History Colorado's Online Collection or use the Index to the Subject File Collection. Please contact us at photos@state.co.us for more information or download the Reproduction Request Form.  Reproduction fees, use fees, and policies are listed below.

 

Reproduction Fees

Prints: B&W or Color
5 x 7" $16
8 x 10" $18
11 x 14" $30
16 x 20" $42
20 x 24" $54
Larger and custom sizes are available.  

 

Scans

High resolution digital file (publication or display use only)

300 dpi (8 x 10") $17
600 dpi (8 x 10") $40

Low resolution digital file (web or research use only)

100 dpi (5 x 7") $8

Selecting a Digital File Size for your needs

File Type  
Low resolution, 100 dpi Best for website use, reports, and in-person presentations
High resolution, 300 dpi Best for most publication, video or television use, or prints up to 2 x 3' in size
High resolution, 600 dpi Best for certain publications (depending on publisher requirements) and large prints
Custom resolution, over 600 dpi Best for very large mural displays and specific resolution requirements

 

Studio Shoots (of objects that cannot be scanned)
Set-up fee, plus cost of print(s) or file(s) $50

 

Moving Image Reproductions

Digitized Footage

DVD $20
Digital File (<30 minutes) $40
Digital File (30-60 minutes) $65
Digital File (>30 minutes) $100


Undigitized Footage

History Colorado does not currently have set prices for digitizing new footage. To learn more, contact the Research Center at cosearch@state.co.us or call on a Monday, Wednesday, or Friday between 10-3pm at (303)866-2305.

Audio

Digitization Fees

Cassette $25 (any length)
Magnetic Reel $1 per minute

Please note: for most reels, we do not know their exact length and will only be able to provide an estimated cost prior to digitization.
 

 

Use Fees

In addition to reproduction fees, use fees are charged for use of images of and from History Colorado collections and are calculated per still image. All details and description of use must be included in a signed Collections Use Agreement. Fees may be waived or reduced for Colorado non-profit organizations, university presses engaging in non-commercial publication, and for Colorado news media.

There is no use fee for personal or research use of History Colorado materials.

Publications

Non-Serial Print Publications

 

Per image
Under 1000 copies No use fee
1001 - 5000 copies $10
5000+ copies $15 per 5000 copies

Serial Print Publication
  Per image
Up to 5000 copies No use fee
5001 - 10,000 copies $10
10,001+ copies $10 per 5000 copies

Digital Publication
  Per image
With print edition $15
Digital edition only $25
Website
  Per image
Personal or non-profit $5
Commerical $20
Television or Film Production
Multiple broadcasts, this product, any medium, in perpetuity Per image
Non-profit $80
Commercial $170
Merchandise and Advertising
Merchandise
  Per image
Printed or wearable material $15 per 500 items

Advertising: Based on distribution
Video/DVD for Resale
  Per image
Up to 1000 copies $15
1001+ copies $30 per 1000 copies
Public Display
  Per image
Non-profit No use fee
Commercial $25
Audio

Radio Broadcast, Digital Publication (Website, Podcast, Audiobook) or Public Display

Up to 15 seconds $75
Up to 30 seconds $150
Additional seconds $6 per second

 

Television or Film Production

Non-Profit $80 for up to 15 seconds
$160 for up to 30 seconds
Commercial $170 for up to 15 seconds
$0 for up to 30 seconds

 

Video or DVD for Resale

Ask for a price quote.

 

 

Use Policies

Obtaining images of the collection, exhibits, or properties requires compliance with the History Colorado collections use conditions as described here and in the Collections Use Agreement completed at time of purchase.

Image Use Policy
  1. The user assumes responsibility for questions of copyright that may arise. History Colorado does not claim copyright for all collection materials.
  2. History Colorado departmental policies determine access to and photography of its artifacts, exhibits, and properties.
  3. History Colorado reserves the right to restrict use or reproduction of rare or valuable material; to ensure that reproductions are of high quality and in good taste; and that the use is consistent with the mission of History Colorado and donor stipulations.
  4. Images may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met.
  5. Rights for single, one-time use are granted unless otherwise stated on the Collections Use Agreement, and further use of any kind requires written permission and may require additional fees. Rights are not transferable without written permission.
  6. Published or publicly displayed images must be credited as described in the Collections Use Agreement. Credit must accompany the image in a caption or display label, or on a credit page or screen, to read: "Collection Name, Collection # (Scan #), History Colorado." A signed a fully paid Collections Use Agreement must be completed for permission to use images to be final.
  7. Images to be displayed on the internet must be obtained directly from History Colorado, and will be at a resolution of 100 dpi. In some cases, permission may be granted to resize a previously purchased high resolution file to 100 dpi for online display. The image credit must appear on the page or screen on which the image appears.
  8. Requests for image adjustment such as cropping, detail shots, or cleanup of historical images must be made in writing. Photo studio staff are available to discuss the final product and provide an estimate of cost.
  9. History Colorado requests a complimentary copy of any non-serial publication using collection materials. After receipt of complimentary copies, curatorial staff determine which items fall within the scope of History Colorado's Collection Plan and will be added to the collection.
  10. In addition to reproduction fees, additional fees may be charged for use, dependent upon type of use intended. Use fees may be waived for Colorado non-profit organizations, university presses engaging in non-commercial publications, or for the use of photographs by Colorado news media.
  11. Images may not be resold, re-used, transferred, or donated to another individual or repository without written permission from History Colorado.

If you have any questions about our image use policies, please contact us at photos@state.co.us.

Moving Image Use Policy

History Colorado does not hold copyright for all items in the moving image collection. Any questions of copyright that arise are the responsibility of the user. History Colorado will endeavor to provide as much copyright information as it possesses for any given item. Departmental policies determine access to collection items. History Colorado reserves the right to restrict reproduction or use of rare or valuable material, and to ensure that any use is consistent with the mission of History Colorado and any donor stipulations. 

  1. Moving image footage may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met. For footage requiring digitization, payment for all shipping & handling must be received in advance of moving image collection items being sent to History Colorado’s preferred contractor.
  2. Rights for single, one time use are granted unless otherwise stated on the agreement. Further use of any kind requires written permission from History Colorado and may require additional fees. Rights are not transferable without written permission.
  3. Moving image footage must be credited as described in the Collections Use Agreement. Credit must accompany the footage in a caption or credit screen. Preferred credit to read: “Collection Name or Accession #, History Colorado.”
  4. Footage may not be resold, reused, transferred, or donated to another individual or repository without written permission from History Colorado.
  5. For digitized footage, licensing fees are assessed on a per-second basis, the intended use, distribution, and the non-profit status of the user. At this time we are only able to provide the full high resolution file and patrons must pay a reproduction fee for those files based on running time. Licensing fees are assessed only for actual footage used.
  6. For footage requiring digitization, licensing fees are assessed on a per-item basis. These fees are non-refundable and History Colorado makes no guarantee as to the content or condition of the film or video to be transferred. Users are responsible for all costs of digitization, including any necessary preservation work, and digital master and access copies for History Colorado’s collection. Digitization costs are payable directly to History Colorado’s preferred third-party contractor and are in addition to any licensing fees payable to History Colorado. In certain cases, it may be possible to receive more information about a film or video and a price quote from the third-party contractor prior to paying licensing fees to History Colorado.

If you have any questions about our moving image collection, policies, or fees, please contact us at photos@state.co.us or (303) 866-3759.

 

Shipping and Delivery

Shipping Fees
Electronic delivery Free
USPS -- CD/DVD and prints up to 8 x 10"  $5
USPS -- prints larger than 8 x 10" and up to 20 x 24" $10
USPS -- prints larger than 20 x 24" $12
International shipping $20
FedEx paid by History Colorado $35

FedEx shipping charges may also be applied USPS if to an existing account provided on the order form.

Delivery Method
  • Select the shipping/delivery method that works best for you during the online shopping process.  
  • You may choose to pick-up your order during Research Center hours. Please note that we require notice before your pick up date, to alert our front desk staff during COVID-19.
  • Prints will be shipped rolled in a tube or document shipping folders.
  • Digital files will be sent file via Google Drive
  • For security reasons we cannot copy files onto disks or flash drives provided by customers.
  • We will notify you when we ship your photographs or when your items are available for pick-up.
Processing and Delivery 
  • When your order is received, we will first check to be sure that the image can be copied, according to our guidelines, copyright restrictions, etc.  
  • If we need to pull the item for digitization, this may either take additional time and/or a Studio Photo Shoot fee of $50/image that items that cannot be scanned.
  • Non-Rush orders will be completed within 7 days of permission being granted for copying.  
  • Rush orders will be completed in 1-3 business days from the date of permission.  Rush service is available for an added fee of 100% of the cost per image.  
  • Please contact the Research Center at 303-866-2305 for additional questions regarding order status or item pulls 

 

Microfilm Duplication

History Colorado collects and preserves historic and current newspapers published in Colorado. Most newspapers in the collection are available in 35mm positive microfilm format for use at the Stephen H. Hart Research Center. Duplicate reels, created from master negatives, may be requested for individual research or library use. Duplicate reels can also be digitized to searchable PDF and delivered on a USB drive.  For these services, please:

  • Contact the Assistant Curator of Serials at cosearch@state.co.us for information on titles and dates available for duplication.
  • Submit duplication requests using this form
  • After submitting your request, an invoice/use agreement will be generated and sent via Adobe. Please sign, return, and prepay by credit card, check, or cash.
  • Orders generally ship within 5 to 7 weeks after receipt of payment.
Microfilm Duplication
  • U.S. $125 per reel of microfilm U.S.
  • $5 per reel additional shipping charge
Microfilm Digitization

U.S. $150 per reel digitized to searchable PDF

Standing orders may be placed for microfilm as titles become available. Please contact the Assistant Curator of Serials at cosearch@state.co.us to learn more about creating a standing order.

 

Payment

We cannot process any image or microfilm duplication orders until payment is received.

Credit Card
  • Pay using the online system
  • Call the Stephen H. Hart Research Center at 303-866-2305 to provide credit card information. Please have your order number ready.
  • Pay by credit card, in person, at the Research Center
Check
  • Place your order using the online system. After signing the use agreement via the DocuSign portal, contact Stephen H. Hart Research Center staff to confirm that payment will be sent by mail. Make check payable to History Colorado and reference your order number in the memo space of your check.  Please mail to: Stephen H. Hart Research Center, C/O History Colorado, 1200 Broadway Denver, CO 80203
  • Pay by check, in person, at the Stephen H. Hart Research Center.
Cash

Pay by cash, in person, at the Stephen H. Hart Research Center.

 

Research Services

If you are unable to visit the Research Center in person, we offer research service for the History Colorado collection including manuscripts, film, artifacts, and photography.

Requests requiring under 15 minutes of staff time are complimentary; staff will notify you if additional research time will be needed and request payment according to the fee structure below prior to continuing research. Due to limited resources, we may not be able to fulfill all research requests. 

Payment for one hour’s worth of research is required at the time of the request. Additional charges may apply for copying and shipping. We will make every attempt to assist you, but please be aware that paying for research does not guarantee we will be able to find the information requested.

Members of History Colorado Research Fees
  • Free-1 hour research per membership year with up to 5 scanned pages* included 
  • $10 for each additional hour.

To become a member of History Colorado, click here to join online or contact our membership office at 303-866-3639

Non-Member Research Fees
  • Colorado residents: $20/hour with up to 5 scanned pages included*
  • Out-of-State: $30/hour with up to 5 scanned pages included*

*Use, distribution, and/or publication of reproductions requires written permission from History Colorado. The patron is responsible for compliance with copyright laws. Use of images of or from History Colorado collections may require a fee.