Access to the Stephen H. Hart Research Center is free to everyone. Our collections, unless restricted, are available to all for use in the research center.
The following rules are intended to provide equal access to all patrons and to ensure the protection of the State's documentary and cultural heritage for future generations.
- Please deposit personal belongings in a locker outside the Reading Room. Loose paper, pencils, laptops and tablets, cameras, and mobile phones are allowed in the Reading Room. Please leave the Reading Room to make or receive telephone calls.
- Please check in with the desk each time you enter the Reading Room.
- Food and drink are prohibited in the Reading Room. Visitors are asked to conduct themselves and their charges so that an environment conducive to research is preserved.
- Visitors are welcome to retrieve books and microfilm in the public areas of the Reading Room. All other materials must be requested in writing using request forms. Reading Room staff is happy to assist and advise researchers as to research center holdings and use of indexes and catalogs.
- Visitors may request as much research material as is needed, but staff will determine the number of items released to a patron at any time. Please return materials to the desk when you are finished consulting them. NOTE: materials are never circulated from this collection. There are no exceptions to this policy. FAILURE TO RETURN MATERIALS IS A CRIME UNDER THE LAWS OF THE STATE OF COLORADO.
- All copies of and from History Colorado collections must be obtained from staff. No patron photocopying or scanning is permitted. Patrons may take photographs using a camera according to the terms of our Camera Use Policy (see below). Staff is responsible for all other copy services because fragile materials require trained handling, all copies must be identified as to source and location of the original, and some materials may be subject to copyright or collections restrictions. Staff will provide forms and instructions on how to identify and order copies using our copy service. Copying is governed by the Copying Policy (see below), written on the back of the request form. Use, distribution, or publication of reproductions requires written permission from History Colorado. The patron is responsible for compliance with copyright laws. Commercial use of images of or from History Colorado collections requires a fee.
Collections Use Conditions
- History Colorado does not hold copyright for all items in the moving image collection. Any questions of copyright that arise are the responsibility of the user. History Colorado will endeavor to provide as much copyright information as it possesses for any given item.
- Departmental policies determine access to collection items. History Colorado reserves the right to restrict reproduction or use of rare or valuable material, and to ensure that any use is consistent with the mission of History Colorado and any donor stipulations.
- Moving image footage may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met. For footage requiring digitization, payment for all shipping & handling must be received in advance of moving image collection items being sent to History Colorado’s preferred contractor.
- Rights for single, one time use are granted unless otherwise stated on the agreement. Further use of any kind requires written permission from History Colorado and may require additional fees. Rights are not transferable without written permission.
- Moving image footage must be credited as described in the Collections Use Agreement. Credit must accompany the footage in a caption or credit screen. Preferred credit to read: “Collection Name or Accession #, History Colorado.”
- Footage may not be resold, reused, transferred, or donated to another individual or repository without written permission from History Colorado.
- For digitized footage, licensing fees are assessed on a per-second basis, the intended use, distribution, and the non-profit status of the user. At this time we are only able to provide the full high resolution file and patrons must pay a reproduction fee for those files based on running time. Licensing fees are assessed only for actual footage used.
- For footage requiring digitization, licensing fees are assessed on a per-item basis. These fees are non-refundable and History Colorado makes no guarantee as to the content or condition of the film or video to be transferred. Users are responsible for all costs of digitization, including any necessary preservation work, and digital master and access copies for History Colorado’s collection. Digitization costs are payable directly to History Colorado’s preferred third-party contractor and are in addition to any licensing fees payable to History Colorado. In certain cases, it may be possible to receive more information about a film or video and a price quote from the third-party contractor prior to paying licensing fees to History Colorado.
If you have any questions about our moving image collection, policies, or fees, please contact us at firstname.lastname@example.org or (303) 866-3759.
The Collection Management Policy guides all activities and decisions related to the History Colorado Collection, including acquisitions, care, and use of collections.
We are unable to provide appraisals of the monetary value of materials offered as gifts, brought in for identification, or submitted for any other purpose.
The United States Internal Revenue Service regards museums as interested parties and appraisals prepared by them for gifts that they receive are subject to question. This is because some museums in the past were tempted to compete for gifts by providing high appraisals. Consequently, the Association of College and Research Libraries recommends that "to protect both its donors and itself, the library, as an interested party, ordinarily should not appraise gifts made to it." Most museums now follow policies on appraisals similar to ours.
When an appraisal is used for tax or insurance purposes, an appraiser must be prepared to defend his appraisal in court. This requires an expert knowledge of prices. We are not in the business of buying or selling on a daily basis, so we cannot provide current market information as appraisers can. Furthermore, appraisers often have much more extensive collections of price guides and related bibliographies.
Similar considerations apply when appraisals are requested for reasons not connected with gifts and tax deductions. Accurate establishment of prices can be a complex procedure, requiring a time-consuming search in auction records and price guides that we are unable to undertake.
Professional appraisers in your area can be located by checking the telephone directory under headings such as "Appraisers," "Books - Rare & Used," and "Antiques - Dealers." Other sources are the web sites of the Antiquarian Booksellers Association of America, The Appraisers Association of America, Inc., and the American Society of Appraisers.
You should expect to pay an appraisal fee unless materials are subsequently purchased by the appraiser. For income tax purposes, fees paid for the appraisal of materials donated to a qualifying charitable institution such as a museum are deductible within the limits established by law.