Read below to learn more about our policies for:
Reading Room Policies
Request an Appointment to View Items
Appointments help provide a productive research experience as items (archives, photographs, artifacts, microfilm, etc.) will be identified prior to, and then made ready for, your visit. Please fill out an appointment request which serves as the registration form at least 3 business days (72 hours) prior to the date of your intended visit. If you need help identifying items in the collection or need general research assistance, then please fill out the form but leave the appointment section at the bottom blank. Some items may not be available for your appointment due to reasons like fragility or being offsite. We will let you know prior to your appointment if an item is unavailable.
All researchers must present a photo ID prior to handling materials.
Personal belongings, save for materials needed for research, must be stored in lockers outside the reading room. A quarter is required to lock the door and receive the key, and will be returned once you are finished.
- Food and drinks, including water, coffee, gum, and cough drops
- Pens and markers
- Bags and laptop cases
- Professional camera equipment
- Coats and outdoor clothes
- Notebooks, folders, or outside books
- Loose paper
- Cellphones - with sound off
Wash Hands with Soap and Water
Wash hands with soap and water and dry thoroughly prior to beginning to research (no hand sanitizer). Gloves will be provided for handling certain items.
Camera Use and Reproduction Requests
Personal cameras (including cell phones) can be used to document materials for personal / research purposes only.
• If you plan to take photographs, carefully read the Camera Use Guidelines.
• If you require permission to use images for purposes other than personal/research purposes AND/OR require a more high quality image, you will be directed to fill out a Reproduction Request Form.
• Researchers are responsible for compliance with all copyright laws.
• Scanning, Printing & Copying services are available; please ask staff for assistance and fee schedule.
Camera Use Policy
Patrons may take reference photographs of collection materials for study purposes only. Photography is permitted based on the physical condition of materials, donor restrictions, U.S. copyright law, and reading room rules. Architectural plans may not be photographed.
Materials Handling guidelines
• Handle the materials with care. Keep materials flat on the table or supported by a book cradle. Page weights and book supports are available upon request.
• Turn off flash and sound on cameras. Tripods and scanners are not permitted.
• Ask staff for assistance with fastened items or plastic sleeves.
• Researchers may not disturb other patrons, place themselves or others in jeopardy, or take extraordinary measures (i.e., standing on furniture) while photographing.
• Researchers may use photographs for personal use and research only.
• Additional permission is required for publication.
• Photographs may not be donated, sold, or provided to another repository or individual.
History Colorado reserves the right to deny permission to photograph collection materials based on item conditions, donor restrictions, or copyright considerations.
Copying and Scanning Policy
History Colorado's copy and scanning service policy is in place to preserve our collections for future researchers.
- All copies and scans are made by staff trained to handle fragile materials
- We reserve the right to refuse to copy or scan materials that may be damaged in the process
- Copies and PDF scans are intended for research only
History Colorado Collections staff will determine whether materials may be copied based on the physical state of the item and potential damage that copying may cause. Guidelines for copying eligibility include the following:
- General condition: If the material is fragile, delicate, or at risk of being damaged during copying, staff will not make copies.
- Number of pages: History Colorado maintains a limit of the lesser of 20% or 50 pages from a book or collection. In order to protect our collections and their copyright holders, additional pages from the same book or collection may not be requested for copying or scanning at a later date.
- Size: Equipment limit is 11"x17"
- Tight bindings: The researcher will be notified if bindings are so tight that text on the inner margins will be lost during copying. We are not able to unbind or force open tight bindings.
- Scrapbooks: Heat from the copying process can loosen glued items. To preserve our scrapbooks, we are unable to make copies from these materials.
What to expect:
Staff will label copies with identifying information and will alert researchers to copyright or collections use issues that may apply. Copying is governed by copyright law and collections use policies which limit copying to the lesser of 20% or 50 pages per item or collection.
Copy or scanning requests are usually completed within 7-10 business days. Orders can be delivered via email, US Mail, or pickup at the Library during open hours.
Original materials will not be copied if the items or collections are available in microfilm or scanned format.
All copies and scans are intended for personal and research use only. Copies and scans may not be published, sold, or provided to another repository or individual without written permission from History Colorado.
If we cannot copy materials, we are pleased to offer alternative means of reproduction if copying is not possible:
- Researchers may photograph materials in the reading room according to the terms of our Camera Use Policy above.
- Staff may be able to photograph materials for patrons who are unable to visit the research center in person, or if we are unable to copy materials safely.
If you have any questions about our copying and scanning policy, please contact us at firstname.lastname@example.org.
Image Use Policy
Collections Use Conditions
Information about the History Colorado collection is available from the research center. Visitors may take photographs of History Colorado properties and collections for research use only, not to be published in any public forum. Images for any publication or public display must be obtained from History Colorado staff and require written permission. Photographic images of or from History Colorado properties and collections are available, unless restricted, for a fee based on the size and format of the image and its intended use. Obtaining images of the collection, exhibits, or properties requires compliance with the History Colorado collections use conditions as described here and in the Collections Use Agreement completed at time of purchase.
- The user assumes responsibility for questions of copyright that may arise. History Colorado does not claim copyright for all collection materials.
- History Colorado departmental policies determine access to and photography of its artifacts, exhibits, and properties.
- History Colorado reserves the right to restrict use or reproduction of rare or valuable material; to ensure that reproductions are of high quality and in good taste; and that the use is consistent with the mission of History Colorado and donor stipulations.
- Images may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met.
- Rights for single, one-time use are granted unless otherwise stated on the Collections Use Agreement, and further use of any kind requires written permission and may require additional fees. Rights are not transferable without written permission.
- Published or publicly displayed images must be credited as described in the Collections Use Agreement. Credit must accompany the image in a caption or display label, or on a credit page or screen, to read: "Collection Name, Collection # (Scan #), History Colorado." A signed a fully paid Collections Use Agreement must be completed for permission to use images to be final.
- Images to be displayed on the internet must be obtained directly from History Colorado, and will be at a resolution of 100 dpi. In some cases, permission may be granted to resize a previously purchased high resolution file to 100 dpi for online display. The image credit must appear on the page or screen on which the image appears.
- Requests for image adjustment such as cropping, detail shots, or cleanup of historical images must be made in writing. Photo studio staff are available to discuss the final product and provide an estimate of cost.
- History Colorado requests a complimentary copy of any non-serial publication using collection materials. After receipt of complimentary copies, curatorial staff determine which items fall within the scope of History Colorado's Collection Plan and will be added to the collection.
- In addition to reproduction fees, additional fees may be charged for use, dependent upon type of use intended. Use fees may be waived for Colorado non-profit organizations, university presses engaging in non-commercial publications, or for the use of photographs by Colorado news media.
- Images may not be resold, re-used, transferred, or donated to another individual or repository without written permission from History Colorado.
If you have any questions about our image use policies, please contact us at email@example.com.
Moving Image Use Policy
Collections Use Conditions
- History Colorado does not hold copyright for all items in the moving image collection. Any questions of copyright that arise are the responsibility of the user. History Colorado will endeavor to provide as much copyright information as it possesses for any given item.
- Departmental policies determine access to collection items. History Colorado reserves the right to restrict reproduction or use of rare or valuable material, and to ensure that any use is consistent with the mission of History Colorado and any donor stipulations.
- Moving image footage may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met. For footage requiring digitization, payment for all shipping & handling must be received in advance of moving image collection items being sent to History Colorado’s preferred contractor.
- Rights for single, one time use are granted unless otherwise stated on the agreement. Further use of any kind requires written permission from History Colorado and may require additional fees. Rights are not transferable without written permission.
- Moving image footage must be credited as described in the Collections Use Agreement. Credit must accompany the footage in a caption or credit screen. Preferred credit to read: “Collection Name or Accession #, History Colorado.”
- Footage may not be resold, reused, transferred, or donated to another individual or repository without written permission from History Colorado.
- For digitized footage, licensing fees are assessed on a per-second basis, the intended use, distribution, and the non-profit status of the user. At this time we are only able to provide the full high resolution file and patrons must pay a reproduction fee for those files based on running time. Licensing fees are assessed only for actual footage used.
- For footage requiring digitization, licensing fees are assessed on a per-item basis. These fees are non-refundable and History Colorado makes no guarantee as to the content or condition of the film or video to be transferred. Users are responsible for all costs of digitization, including any necessary preservation work, and digital master and access copies for History Colorado’s collection. Digitization costs are payable directly to History Colorado’s preferred third-party contractor and are in addition to any licensing fees payable to History Colorado. In certain cases, it may be possible to receive more information about a film or video and a price quote from the third-party contractor prior to paying licensing fees to History Colorado.
If you have any questions about our moving image collection, policies, or fees, please contact us at firstname.lastname@example.org or (303) 866-3759.
We are unable to provide appraisals of the monetary value of materials offered as gifts, brought in for identification, or submitted for any other purpose.
The United States Internal Revenue Service regards museums as interested parties and appraisals prepared by them for gifts that they receive are subject to question. This is because some museums in the past were tempted to compete for gifts by providing high appraisals. Consequently, the Association of College and Research Libraries recommends that "to protect both its donors and itself, the library, as an interested party, ordinarily should not appraise gifts made to it." Most museums now follow policies on appraisals similar to ours.
When an appraisal is used for tax or insurance purposes, an appraiser must be prepared to defend his appraisal in court. This requires an expert knowledge of prices. We are not in the business of buying or selling on a daily basis, so we cannot provide current market information as appraisers can. Furthermore, appraisers often have much more extensive collections of price guides and related bibliographies.
Similar considerations apply when appraisals are requested for reasons not connected with gifts and tax deductions. Accurate establishment of prices can be a complex procedure, requiring a time-consuming search in auction records and price guides that we are unable to undertake.
Professional appraisers in your area can be located by checking the telephone directory under headings such as "Appraisers," "Books - Rare & Used," and "Antiques - Dealers." Other sources are the web sites of the Antiquarian Booksellers Association of America, The Appraisers Association of America, Inc., and the American Society of Appraisers.
You should expect to pay an appraisal fee unless materials are subsequently purchased by the appraiser. For income tax purposes, fees paid for the appraisal of materials donated to a qualifying charitable institution such as a museum are deductible within the limits established by law.
If you are unable to visit the Research Center in person, we offer research service for the History Colorado collection including manuscripts, film, artifacts, photography, etc. Requests requiring under 15 minutes of staff time are complimentary; additional research time will fall under the fee structure below. Staff will notify you if additional research time will be needed and request payment according to the fee structure below prior to continuing research. Due to limited resources, we may not be able to fulfill all research requests. Payment for research service does not guarantee that the information will be found.
Research Services Under 15 minutes: Free
Members: Free-1 hour research per membership year with up to 5 scanned pages* included; $10 each additional hour. To become a member of History Colorado, click here to join online or contact our membership office at 303-866-3639.
Non-Members: $20/hour-CO residents with up to 5 scanned pages included* $30/hour-Out of state with up to 5 scanned pages included*
Payment for 1 hour’s worth of research is required at the time of the request. Additional charges may apply for copying and shipping. We will make every attempt to assist you, but please be aware that paying for research does not guarantee we will be able to find the information requested.
*Use, distribution, and/or publication of reproductions requires written permission from History Colorado. The patron is responsible for compliance with copyright laws. Use of images of or from History Colorado collections may require a fee.