These policies & procedures are intended to help you access the History Colorado Collection and to ensure the safe keeping of the Collection for future generations, as well as to keep staff & fellow researchers safe and healthy.
1. REQUEST AN APPOINTMENT: All researchers will be asked to set an appointment no less than 24 hours advance notice. If researchers show up without an appointment, they will be asked to kindly set an appointment and return at the designated time and date.
2. PLEASE FILL OUT THIS REGISTRATION FORM: All researchers will be asked to fill out a registration form prior to handling any materials. If a researcher has set an appointment but arrives without having completed a Registration Form, they will be provided a computer to complete the Form.
3. PLEASE REMEMBER YOUR ID: All researchers must present an ID upon arrival for their appointment to be granted access into the reading room.
4. PLEASE REMEMBER YOUR MASK: Due to the smaller, enclosed space of the reading room, as well as the interactive nature of staff assisting researchers with materials and instruction, all researchers (and staff) over the age of 3 are required to wear masks. If you forget your mask, extras will be available prior to entering the reading room.
5. PLEASE VISIT ONLY IF YOU ARE HEALTHY: History Colorado cares about our guests and staff. By choosing to visit the research center at History Colorado Center you agree to adhere to the visitation rules developed in accordance with CDC, state and local guidelines:
a. If you are feeling ill, or running a fever of 100.4 or higher, please stay home. You can contact the reservations coordinator, we will work with you to reschedule your visit or refund your ticket price.
b. All visitors must adhere to social distancing guidelines of at least 6’.
c. History Colorado will manage capacities.
d. Let’s work together to keep each other safe and healthy!
6. PLEASE REMEMBER A QUARTER ($0.25): all personal belongings save for materials needed for research (ie. paper, pencils, lap top computers/tablets, cameras, & SILENCED cell phones) must be stored in lockers outside the reading room. A quarter is required to lock the door and receive the key, and will be returned once you are finished. When using the lockers, please remember to keep your social distance and wear your mask.
7. PLEASE NO FOOD & DRINK IN THE READING ROOM: For health and safety of historic materials, staff & fellow researchers, you may enjoy eating and drinking OUTSIDE the museum or in Café Rendezvous. For more information on the safety measures involved please visit: https://www.historycolorado.org/welcome
8. PLEASE WASH YOUR HAND WITH SOAP & WATER: Especially if you plan to handle delicate archival paper, clean, UNGLOVED hands are required so as not to damage materials with corrosive chemicals. Staff reserves the right to request researchers to wash their hands before handling such material.
a. GLOVES will be provided for photographs and artifact handling only. Staff reserves the right to offer instruction as to proper collection handling methods.
b. For the health and safety of everyone, all high-touch, non-archival materials (ie. computer keyboards, microfilm knobs, etc) will be disinfected after use.
9. PLEASE BE PREPARED WITH ANY REPRODUCTION NEEDS: Personal cameras can be used to document materials for personal / research purposes ONLY.
a. If you plan to take photographs, carefully read the “Camera Use Guidelines & Agreement” form that follows this one.
b. If you require permission to use images for other than personal/research purposes AND/OR require a more high quality image, you will be directed to fill out a Reproduction Request Form; researchers are responsible for compliance with all copyright laws.
c. Scanning, Printing & Copying services available; please ask staff for assistance and fee schedule.
10. PLEASE RETURN ALL ITEMS: When researchers are finished with their items, please either leave them on the reading room tables upon which research was being conducted, or return them to the front desk where indicated inside the reading room. PLEASE DO NOT RESHELVE MATERIALS on your own!
a. All materials used & returned by researchers will be quarantined for a minimum of 24 hours.
b. Materials cannot be checked out of the reading room, but you can either schedule a return visit or ask for reproduction assistance in the form of copies, scans, or photographs.
11. PLEASE CITE HISTORY COLORADO PROPERLY & SHARE YOUR WORK WITH US! Any information derived from the collection must be properly cited – please consult staff for guidance.
a. We want to see how the Collection at History Colorado has helped you with your projects – please consider sharing your work with us when it is complete, be it in hardcopy or digital, we want to support your research journey all the way.
b. Share digital material to email@example.com OR mail books, artwork, etc. to History Colorado 12000 Broadway Denver, CO 80203
Collections Use Conditions
- History Colorado does not hold copyright for all items in the moving image collection. Any questions of copyright that arise are the responsibility of the user. History Colorado will endeavor to provide as much copyright information as it possesses for any given item.
- Departmental policies determine access to collection items. History Colorado reserves the right to restrict reproduction or use of rare or valuable material, and to ensure that any use is consistent with the mission of History Colorado and any donor stipulations.
- Moving image footage may be used only as described in the Collections Use Agreement. Permission is granted when the Collections Use Agreement is signed and dated by both parties, all fees are paid, and all conditions have been met. For footage requiring digitization, payment for all shipping & handling must be received in advance of moving image collection items being sent to History Colorado’s preferred contractor.
- Rights for single, one time use are granted unless otherwise stated on the agreement. Further use of any kind requires written permission from History Colorado and may require additional fees. Rights are not transferable without written permission.
- Moving image footage must be credited as described in the Collections Use Agreement. Credit must accompany the footage in a caption or credit screen. Preferred credit to read: “Collection Name or Accession #, History Colorado.”
- Footage may not be resold, reused, transferred, or donated to another individual or repository without written permission from History Colorado.
- For digitized footage, licensing fees are assessed on a per-second basis, the intended use, distribution, and the non-profit status of the user. At this time we are only able to provide the full high resolution file and patrons must pay a reproduction fee for those files based on running time. Licensing fees are assessed only for actual footage used.
- For footage requiring digitization, licensing fees are assessed on a per-item basis. These fees are non-refundable and History Colorado makes no guarantee as to the content or condition of the film or video to be transferred. Users are responsible for all costs of digitization, including any necessary preservation work, and digital master and access copies for History Colorado’s collection. Digitization costs are payable directly to History Colorado’s preferred third-party contractor and are in addition to any licensing fees payable to History Colorado. In certain cases, it may be possible to receive more information about a film or video and a price quote from the third-party contractor prior to paying licensing fees to History Colorado.
If you have any questions about our moving image collection, policies, or fees, please contact us at firstname.lastname@example.org or (303) 866-3759.
The Collection Management Policy guides all activities and decisions related to the History Colorado Collection, including acquisitions, care, and use of collections.
We are unable to provide appraisals of the monetary value of materials offered as gifts, brought in for identification, or submitted for any other purpose.
The United States Internal Revenue Service regards museums as interested parties and appraisals prepared by them for gifts that they receive are subject to question. This is because some museums in the past were tempted to compete for gifts by providing high appraisals. Consequently, the Association of College and Research Libraries recommends that "to protect both its donors and itself, the library, as an interested party, ordinarily should not appraise gifts made to it." Most museums now follow policies on appraisals similar to ours.
When an appraisal is used for tax or insurance purposes, an appraiser must be prepared to defend his appraisal in court. This requires an expert knowledge of prices. We are not in the business of buying or selling on a daily basis, so we cannot provide current market information as appraisers can. Furthermore, appraisers often have much more extensive collections of price guides and related bibliographies.
Similar considerations apply when appraisals are requested for reasons not connected with gifts and tax deductions. Accurate establishment of prices can be a complex procedure, requiring a time-consuming search in auction records and price guides that we are unable to undertake.
Professional appraisers in your area can be located by checking the telephone directory under headings such as "Appraisers," "Books - Rare & Used," and "Antiques - Dealers." Other sources are the web sites of the Antiquarian Booksellers Association of America, The Appraisers Association of America, Inc., and the American Society of Appraisers.
You should expect to pay an appraisal fee unless materials are subsequently purchased by the appraiser. For income tax purposes, fees paid for the appraisal of materials donated to a qualifying charitable institution such as a museum are deductible within the limits established by law.
Research Services Under 15 minutes: Free
Members: Free-1 hour research per membership year with up to 5 scanned pages* included; $10 each additional hour. To become a member of History Colorado, click here to join online or contact our membership office at 303-866-3639.
Non-Members: $20/hour-CO residents with up to 5 scanned pages included* $30/hour-Out of state with up to 5 scanned pages included*
Payment for 1 hour’s worth of research is required at the time of the request. Additional charges may apply for copying and shipping. We will make every attempt to assist you, but please be aware that paying for research does not guarantee we will be able to find the information requested.
*Use, distribution, and/or publication of reproductions requires written permission from History Colorado. The patron is responsible for compliance with copyright laws. Use of images of or from History Colorado collections may require a fee.